FREEDOM OF INFORMATION COMMISSION

OF THE STATE OF CONNECTICUT

 

In the Matter of a Complaint by FINAL DECISION

 

Charles Dixon and the Waterbury Republican and American,

 

Complainants

 

against Docket #FIC 87-328

 

Naugatuck Board of Mayor and Burgesses,

 

Respondent March 29, 1988

 

The above-captioned matter was heard as a contested case on January 19, 1988, at which time the complainants and the respondent appeared, stipulated to certain facts and presented testimony, exhibits and argument on the complaint.

 

After consideration of the entire record, the following facts are found:

 

1. The respondent is a public agency within the meaning of 1-18a(a), G.S.

 

2. On October 15, 1987, the respondent held a special meeting at which it convened in executive session.

 

3. By letter of complaint dated October 19, 1987 and filed with the Commission on October 22, 1987, the complainants alleged the respondent wrongfully denied the public the right to attend a portion of its October 15, 1987 special meeting in violation of the Freedom of Information Act.

 

4. The respondent claims it permissibly convened in executive session to discuss strategy and negotiations with respect to pending claims and litigation under 1-18a(e)(2), G.S.

 

5. It is found the respondent convened in executive session, on the advice of its attorney, to discuss the legality of the retroactive application of a proposed snake ordinance, including the possibility of litigation being brought against the respondent board should it adopt the snake ordinance.

 

6. It also is found that there are no pending claims or litigation to which any of the respondents is a party, within the meaning of 1-18a(e)(2), G.S.

 

Docket #FIC 87-328 Page 2

 

7. It therefore is concluded that the respondent board did not convene in executive session for a proper purpose, in violation of 1-18a(e) and 1-21(a), G.S.

 

The following order by the Commission is hereby recommended on the basis of the record concerning the above-captioned complaint:

 

1. Henceforth, the respondent shall act in strict compliance with the requirements of 1-18a(e) and 1-21(a), G.S.

 

2. The respondent board, within two months from the date it receives notice of the final decision in this matter, shall contact the Commission to arrange for one of its' staff attorneys to conduct an educational workshop on the requirements of the Freedom of Information Act. The respondent board shall make every effort to have all of its members attend the workshop.

 

Approved by order of the Freedom of Information Commission at its regular meeting of March 23, 1988.

 

 

Catherine H. Lynch

Acting Clerk of the Commission